Company Profile page showing subsidiary selection

📋 Applies to: Admins · Partner Admins · Support staff

Module: Management > Company Profile, Accounting > Factoring Upload, Reports > Factoring

Last reviewed: 2026-06 · Owner: Support team

Provider: Capital Depot · Integration type: One-way (manual file-based) · Direction: Alvys generates batch files for manual submission to Capital Depot; report data returns through manual uploads.

Capital Depot is a manual, non-API factoring integration. Alvys generates a batch invoice file that you download and send to Capital Depot manually. Capital Depot returns Purchase and Payment reports, which you upload into Alvys to update load statuses.

What This Integration Does

Capital Depot is a manual, non-API factoring integration (also called Capital Depot factoring or manual invoice factoring). Alvys generates a batch invoice file that you download and send to Capital Depot manually. Capital Depot then provides Purchase and Payment reports, which you upload into Alvys to update load statuses. No data transfers automatically between Alvys and Capital Depot. Synonyms: invoice factoring, accounts receivable financing.

Prerequisites

Active account with Capital Depot
Notice of Assignment text provided by Capital Depot
Admin, Partner Admin, or Support access to configure the Notice of Assignment
"Billing" permission to submit batches and upload reports

Connect / Authenticate

Configure Your Notice of Assignment

Navigate to Management > Company Profile. Select the subsidiary that will use the Capital Depot integration.
In the Document Configuration section, click the blue (+) button. The Manage Important Info window opens.
Document Configuration section showing the blue (+) button
In the drop-down menu, select Notice of Assignment. Copy and paste the Notice of Assignment text provided by Capital Depot.
Click the blue Save button.

Field & Data Mapping

Alvys generates a batch file containing invoice data for the selected loads. You download this file from Alvys and send it to Capital Depot. Capital Depot provides CSV templates for the Purchase Report and Payment Report. The templates are available as downloads from the Alvys help article for Capital Depot.

Purchase Report template file: Purchase_Report.csv

Payment Report template file: Payments_Report.csv

Sync Behavior

All data exchange with Capital Depot is manual. Load statuses update as follows:

After batch submission in Alvys: loads move to Invoiced
After Purchase Report upload: loads move to Financed
After Payment Report upload: loads move to Completed

Submit and Download a Batch

Navigate to Accounting > Factoring Upload. All loads must have a Queued status with invoicing method set to factoring.
Select the correct subsidiary.
Select the loads to include in the batch.
Load selection screen on the Factoring Upload page
Click Submit Batch. Wait until the submission completes. Do not close this page or navigate away during submission; doing so may disrupt the process. Loads automatically move to Invoiced status when submission is complete.
Navigate to Reports > Factoring. Find the submitted batch and click the download button to download the batch file.
Reports > Factoring page showing the submitted batch with the download button
Send the downloaded batch file to Capital Depot.

Upload Your Purchase Report

Obtain the completed Purchase Report from Capital Depot. Complete the Purchase_Report.csv template using the data provided by Capital Depot. Ensure the report includes all invoices in the batch.
Navigate to Reports > Factoring. Select the batch.
Click the Upload Purchase Report button. Upload the completed file.
Reports > Factoring page with the Upload Purchase Report button visible
After upload, loads move to Financed status. This indicates that Capital Depot has received payment for the invoices.

Upload Your Payment Report

Obtain the completed Payment Report from Capital Depot. Complete the Payments_Report.csv template using the data provided by Capital Depot.
Navigate to Reports > Factoring. Select the batch.
Click the Upload Payment Report button. Upload the completed file.
Reports > Factoring page with the Upload Payment Report button visible
After upload, loads move to Completed status. Customer payment is applied to the load.

Verify It's Working

After submitting a batch, confirm that the selected loads have moved from Queued to Invoiced status in Alvys. After uploading the Purchase Report, confirm loads show Financed. After uploading the Payment Report, confirm loads show Completed.

Troubleshooting

Loads did not move to Invoiced after batch submission

Confirm you did not navigate away from Accounting > Factoring Upload before the submission completed. If the loads still show Queued, return to Accounting > Factoring Upload and resubmit the batch.
Confirm the loads had Queued status and invoicing method set to factoring before submission. Only loads meeting both conditions appear in the batch list.
Contact Alvys support if loads remain in Queued after resubmitting.

Upload Purchase Report or Upload Payment Report button is not visible

Confirm you have the "Billing" permission in Alvys.
Navigate to Reports > Factoring and confirm the batch appears in the list. If the batch is not visible, confirm the batch was submitted from Accounting > Factoring Upload.
Contact Alvys support if the batch was submitted but does not appear in Reports > Factoring.

Limits / Unsupported

Capital Depot does not support automated data transfer. All batch submissions and report uploads require manual action. There is no API connection between Alvys and Capital Depot.

FAQs

Q: Where do I get the CSV templates for the Purchase and Payment reports?

A: Alvys provides both templates (Purchase_Report.csv and Payments_Report.csv). Download them from the Alvys help article for Capital Depot.

Q: What happens to load statuses after each step?

A: Loads move to Invoiced after you submit the batch, to Financed after you upload the Purchase Report, and to Completed after you upload the Payment Report.

Q: Do I need to send the batch file to Capital Depot, or does Alvys do that automatically?

A: You must download the batch file from Reports > Factoring and send it to Capital Depot manually. Capital Depot does not have a direct API connection to Alvys.