📁Return to User Roles & Permissions Collection

This glossary provides a quick-reference entry for every user permission within the Alvys TMS .

Activate Carrier: Ensures that only authorized staff can change a carrier’s status (e.g., from inactive or pending to active) following onboarding and compliance review.

Activate Company: Controls whether a user can modify the activation status of non-customer company records, such as Shippers, Warehouses, and other non-customer entity types.

Activate Customer: Controls whether a user can modify a customer’s status, such as activating, placing on hold, or deactivating Customer or Broker/3PL records.

Add Accessorials: Enables users to create, edit, and manage supplemental charges beyond the base freight rate, such as detention, lumper fees, fuel surcharges, layovers, or TONU.

Add User: Controls whether a user can create new user accounts in Alvys TMS and assign their initial roles.

Apply Contracted Lanes On New Load: Enables users to auto-populate pre-negotiated rates during manual load creation by matching the customer and lane details to existing contract agreements.

Approve Payable Items: Controls the ability to perform write operations inside the Carrier Settlements workflow, including approving payable line items and trips, reversing approvals, and managing disputes.

Bid on Marketplace Loads: Allows a user to submit a bid or counter-offer on a marketplace load, proposing an alternative rate to the shipper or broker.

Billing: Serves as the master financial access gate, determining access to financial and invoicing pages, customer payments, factoring records, and financial reports.

Book Marketplace Loads: Determines whether a user can book (accept) a load from marketplace sources at the listed rate in a single action.

Calendar Past Dates: Controls whether a user can select past dates in the Add Stop dialog when building a load.

Cancel E-Check: Controls whether a user can cancel an existing electronic check issued against a load, provided the funds have not yet been cashed.

Create Carrier Statement: Controls generating carrier payment statements, marking statements as paid, and marking paid statements as unpaid.

Create Company: Controls whether a user can create new non-customer company records and import shippers into the system.

Create Customer: Controls whether a user can create new customer records and Broker/3PL records, as well as import customers.

DAT User: Unlocks the ability to post loads, update rates, and delete postings on the DAT load board directly from the Alvys interface.

Delete Asset: Controls whether a user can permanently remove asset records (drivers, trucks, trailers) from the system.

Delete Carrier: Controls whether a user can permanently delete carrier records, including historical load, payment, and compliance data.

Delete Company: Allows a user to permanently remove a non-customer company record, such as Shippers or Warehouses, from the system.

Delete Contracted Lanes: Determines whether a user can remove lane rate contracts; deletion is blocked if any loads currently reference the contract.

Delete Customer: Allows a user to permanently remove a customer record from the TMS.

Delete Notes: Controls whether a user can delete notes that they personally created on load records.

Delete User: Controls whether a user can permanently delete other user accounts from the system.

Dispatch: Governs identification of an individual as a dispatcher for load assignment, visibility of the "My Trips" dashboard column, and the ability to edit stop leg mileage.

EDI Share: Allows a user to share load visibility data, such as status updates and tracking information, externally with EDI trading partners.

Edit Asset: Controls whether a user can modify asset records, including drivers, trucks, and trailers, and manage related data.

Edit Carrier: Controls whether a user can modify carrier profile information, such as contact details, addresses, and insurance information.

Edit Carrier Rate: Authorizes users to adjust carrier compensation data within the Carrier Money Box or the Carrier Settlements module.

Edit Company: Allows a user to modify information on an existing company profile for types such as Shippers, Warehouses, and Terminals.

Edit Customer: Lets a user modify information on an existing broker/customer profile, including billing addresses and credit limits.

Edit Customer Rate: Governs the ability to modify financial data within the Customer Money Box, particularly concerning the Customer Linehaul and Fuel Surcharge.

Edit Driver Rates: Grants authority to modify pay rate configurations within driver profiles, including cents-per-mile, flat rates, and percentage-based structures.

Edit Invoice Customer As: Controls the dropdown on the Load Details page that designates a different company subsidiary as the billing entity for the customer-facing invoice.

Edit Miles: Allows a user to manually override automatically calculated mileage recorded on a load or within driver money boxes.

Edit Pay Plans: Governs the ability to create, modify, and delete driver pay plan templates.

Edit Paystubs: Governs the ability to modify the content of an existing driver paystub or delete/revert legacy driver pay statements.

Edit Tax ID/SSN: Controls whether a user can modify Tax Identification Numbers and Social Security Numbers stored on carrier and driver records.

Edit Trailer Number: Allows a driver to change the trailer number on their assigned load directly within the Alvys mobile app.

Edit Trip Value: Grants authority to modify the Trip Value fields for driver and owner-operator compensation, including adjustments to base pay and percentage calculations.

Edit Webhooks: Controls whether a user can create, update, delete, and manage webhook integrations within company subsidiary settings.

Fuel Report: Governs access to the Fuel Report page, providing visibility into fuel expenditures by driver, vehicle, and location.

Generate Invoice: Governs invoice-related actions, including generating, regenerating, and submitting invoices, and sending payment reminders.

Issue E-Check: Governs whether a user can generate electronic checks against loads for carrier or driver road expenses.

Manage Load Templates: Allows a user to create, edit, and delete load template libraries used for recurring lanes.

Modify E-Check Fee: Controls whether a user can adjust the e-check fee configuration for subsidiaries and individual driver profiles.

Move Comchek: Controls whether a user can transfer an existing electronic check from one load to another.

Override Carrier Restriction: Allows a user to assign a carrier to a load trip even when that carrier's external compliance status is in a restricted state.

Override Invoice: Grants the ability to modify the Invoice Due Date and Date Invoiced fields on an already invoiced load.

Override Stop Status: Enables a user to modify a stop's status (e.g., transitioning from Covered to Arrived) independently of the standard sequential workflow.

Participate In Tender: Allows a user to access the Tender Board to view, accept, reject, and manage incoming EDI tenders from trading partners.

Pay Driver: Governs access to generating driver paystubs and provides visibility into deductions, escrow accounts, and fuel tabs within driver profiles.

Pay Owner Operator: Governs access to owner-operator payroll processing, specifically the ability to view, generate, and revert paystubs for owner-operators.

Post Loads to Marketplace: Controls whether a user can make company loads available on external marketplace load boards or remove them.

Release Loads: Governs the authorization to advance a Delivered or TONU load into the Released status for billing or reverse that transition.

Revert Carrier Statement: Controls the ability to undo a generated carrier payment statement and return items to the Drafts pool or Open status.

Rollback Transaction: Governs whether a user can revert factored loads that have been uploaded to an FTP for factoring or exported to accounting.

Set Permission: Controls whether a user can modify the specific permissions assigned to other users from the user profile.

Toll Report: Governs access to the Toll Report page, displaying toll transaction data by driver, vehicle, and route.

TruckStop User: Controls whether a user can interact with Truckstop-powered features, such as posting loads or updating rates on the Truckstop board.

Unlock Loads: Allows a user to unlock any load that has been locked by another user to allow for operational continuity.

Update/Create Contracted Lanes: Enables a user to create new contracted lane rate agreements and modify existing ones on a customer or company profile.

View Accidents: Enables a user to access the Accidents page within the Safety menu to observe detailed accident reports and related details.

View Alvys Rates History: Enables access to a market-level perspective of historical rates across all Alvys tenants for specific lanes.

View App Paystubs: Allows a driver to access and browse their historical pay stubs directly within the Alvys mobile app.

View Asset Safety Report: Governs access to the report tracking driver certifications, equipment inspections, and lease compliance dates.

View Carrier Rate: Governs the visibility of the Carrier Money Box on the Load Details page and carrier-related cost columns in the Load Board.

View Carrier Rate Confirmation: Allows a driver to open and read their own carrier rate confirmation document within the mobile app.

View Claims: Controls access to the Claims report page within the Safety menu to view insurance and cargo claim records.

View Contracted Lanes: Determines whether a user can access lane rate agreements on a customer or broker profile.

View Customer Rate: Governs whether a user can see customer revenue information on a load and associated columns in the Load Board.

View Customer Rate Confirmation: Allows a driver or carrier to view the customer rate confirmation document via the mobile app.

View Detailed Financial Report: Governs access to the Detailed Financial Report, providing granular line-item details for truck transactions.

View Driver Rates: Regulates access to sensitive compensation structures in driver profiles and load-level driver pay methodology.

View Driver YTD: Governs access to the report summarizing a driver's year-to-date earnings and settlement totals.

View Drivers: Controls whether a user can see the driver list and individual driver profiles in the Assets menu.

View Insights: Controls access to the AI-powered Insights chat interface, allowing users to query operational and financial TMS data using plain-English questions.

View Maintenance Amounts: Controls whether a user can see the dollar amounts and expense totals within the maintenance module.

View Maintenance Records & Totals: Determines whether users can access the maintenance module to view service records and asset maintenance totals.

View Marketplace Loads: Grants users the ability to search for and view available loads from the carrier-side marketplace.

View Payable Amount: Allows a driver to see the specific net dollar amount they will be paid for a trip directly in the mobile app.

View Pay Plans: Determines whether a user can access the read-only Pay Plans management page.

View Paystubs: Enables a user to view driver and owner-operator paystub records and settlement details on driver profiles.

View PII: Controls whether personally identifiable information fields are unmasked within Insights responses.

View Roadside Inspections: Allows a user to access roadside inspection records, including violations and results, within the Safety menu.

View Statement Items Report: Controls access to the granular line-item details (loads, charges, deductions) within driver statements.

View Statement List Report: Governs access to the audit trail of driver statements, showing period totals for mileage, revenue, and earnings.

View Summary Financial Report: Governs access to high-level financial reports showing revenue and expenses aggregated by asset.

View Tax ID/SSN: Controls whether a user can see Tax Identification Numbers or Social Security Numbers on carrier and driver records.

View Tenant Rates History: Gives a user access to the company's own historical rate data for specific lanes.

View Trailers: Allows a user to see the list of trailers and individual trailer records in the Assets section.

View Trip Value: Governs visibility of financial figures used for driver/owner-operator settlements on both web and mobile app interfaces.

View Trucks: Allows a user to see truck records, including equipment specs and maintenance status, in the Assets section.

Void Transaction: This permission is deprecated; enabling it will have no effect.