The Comdata integration allows you to import fuel transactions and manage check issuance directly in Alvys. Before you begin, make sure you have your subsidiaries set up in Alvys.

Who should do this? Office managers or administrators with access to integration settings and driver management.

To connect Alvys with Comdata, you'll need specific credentials that only Comdata can provide.

Send an email to your Comdata representative or [email protected] requesting credentials to connect to their web services. If you need fuel transactions imported, indicate in your email that you also need credentials for their fuel FTP server.

You should receive two files: an Excel file with credentials for web services and a separate file with credentials for FTP fuel access.

Once you have your credentials from Comdata, you'll enter them into Alvys to establish the connection.

Navigate to the Management page and click the blue Integrate button. In the pop-up window, click the Integration Type drop-down menu and select Comdata from the list.

Fill in the credentials based on this mapping table:

If you're using the fuel transaction feature, you'll need to associate fuel card numbers with each driver.

Navigate to the Assets page and select the Drivers tab. Double-click any driver from the list to open their profile.

In the driver's profile, find the Fuel Card Numbers field near their name and click the plus sign. In the pop-up window, add the fuel card number and select Comdata as the fuel card provider. Check the applicable boxes if you want to deduct fuel or if fuel is discounted, then click Save.

Repeat this process for all drivers who have Comdata fuel cards.

How long does it take to receive credentials from Comdata?

Response times vary, but you should typically receive your credentials within a few business days of contacting Comdata.

What if I only need check functionality and not fuel imports?

That's fine. When you email Comdata, simply don't request the fuel FTP server credentials. You'll only need the web services credentials.

Can I use the same Comdata integration for multiple subsidiaries?

Yes, during setup you can select which subsidiaries should use the Comdata integration.

Do I need to add fuel card numbers before the integration starts working?

For fuel transactions to be properly attributed to drivers, yes. The system matches imported transactions to drivers based on fuel card numbers, so it's important to set these up first.