Overview
Learn how to efficiently manage and respond to new, change, and cancellation tenders using the Alvys Tenders Board. Accept or reject tenders, view detailed load changes, and communicate with shippers via EDI—all from one screen.
Accepting or Rejecting New Tenders
Manage incoming Original tenders directly from the Tenders board.
Accept a New Tender
On the Tenders Board, find a tender with type Original and status New. Click Accept and select the companies and fleet in the modal that appears:
Click Accept again to finalize, which will create a load automatically and notify the shipper via EDI.
Reject a New Tender
On the Tenders Board, click the Reject link on the tender row that you’d like to reject. In the modal that appears choose a rejection reason and click Reject to confirm and send the rejection and reason to the shipper via EDI.
Handling Change Tenders
Change tenders appear on the Tenders Board with an orange “Change” label.
Review and Act on a Change Tender
When a tender of type Change arrives you’ll need to review the changes and decide whether to accept it. To begin, click View Changes in the Actions column.
A new browser tab will open the Load Details page with a sidebar open showing the Tender Update where you can review the specifics:
Choose an action:
Accept – approve the update.
Reject Tender Only – reject the update, keep the original load.
Reject and Cancel Load – reject the update and cancel the load (EDI notification is sent).
If you clicked Accept, decide how to apply changes:
Check Apply all changes to the load to apply everything at once, or
Leave it unchecked to apply changes individually.
(Optional) Apply items one by one in the Tender Update panel:
Click Apply to update the load with that change.
Click Skip to ignore it.
When applying a change triggers the addition of a stop, you’ll be asked to confirm the appropriate Company for each new stop:
Your selection is recorded and communicated via EDI where applicable; the load is updated according to the changes you applied.
⚠️ Once a change is applied, it cannot be undone (you can still edit the load manually afterward).
Handling Cancellation Tenders
Cancellation tenders notify you that the shipper wishes to cancel the shipment.
Cancel a Load from a Cancellation Tender
Steps
Click View Changes on the tender.
Review the Tender Update panel indicating the cancellation.
Click Cancel Load (red button) to confirm.
Outcome
The load is canceled.
ℹ️ If you believe the cancellation is incorrect, simply close the panel; the load remains active.
Filtering and Finding Tenders
Quickly locate specific tenders using filters at the top of the Tenders Board.
Use Filters
Steps
Set filters such as Status, Type, Flag, or Customer.
Scroll to load additional results as needed.
Outcome
The list reflects only tenders matching your criteria.
Customer names appear only when matching tenders are visible.
Viewing Tender Details and EDI History
Dive deeper into tender specifics and message flows.
View Tender Details
Steps
Click any tender row to expand details.
Review fields like Equipment Type, Stops, Notes, Weight, Temperature, and Miles.
Outcome
You see current load/tender specifics without leaving the board.
View EDI Transaction History
Steps
Click the round arrow icon at the far right of the tender row.
Review inbound/outbound EDI messages.
Click the download icon to save any file locally.
Outcome
You have a complete audit trail of EDI communications.
FAQs
Do change tenders create a new row?
No. The existing tender row is updated and its type changes to Change.
What happens if I reject a change tender?
You’ll be prompted for a reason. You can either keep the original load active or cancel the load entirely.
Can I undo changes after applying them?
No. Applied changes are permanent, though you can still edit the load manually afterward.