Gross Pay Calculation on Driver Statements (Effective January 1, 2026)
Roles with Access
Payroll Admin
Payroll Clerk
Finance / Accounting
Operations Admin
Summary
Gross pay on driver statements is now calculated based on specific credit categories, not all credits. This update applies only to statements and paystubs dated January 1, 2026 and later, ensuring consistent and accurate reporting for the 2026 calendar year and beyond.
How Gross Pay Is Calculated
Gross pay includes only categories designated as “In Gross.” All other categories are excluded, even if they appear as credits on the statement.
This logic is:
Category-based, not configurable per tenant
Forward-looking only (no retroactive changes to 2025 or earlier)
Applied anywhere driver statements and statement reports display gross pay
Understand Which Categories Are Included
Gross pay is determined entirely by the credit category.
Category | In Gross? |
389 Depreciation Fee | No |
401k | No |
401k match | No |
Accesorials | Yes |
Accessories | No |
Accident | No |
Additives | No |
Administrative Fee | No |
Advance | No |
Advance (WY) | No |
Advance Fee | No |
Advance Fee (WY) | No |
Alcohol Permit | No |
Bonus | Yes |
Bonus (WY) | Yes |
COD | No |
CT Permit | No |
Cargo Insurance | No |
Cargo Loss & Damage Cost | No |
Cash Advance (WY) | No |
Chains | No |
Child Support 1 | No |
Child Support 2 | No |
Citation | No |
Comcheck | No |
Comdata | No |
Credit | No |
Crossdock (WY) | No |
DEF from Shop | No |
Daily Fees Owed for Previous Lease | No |
Damage & Cleaning deposit | No |
Dental Insurance | No |
Depreciation, Tires & Scheduled PM Fee | No |
Detention | Yes |
Detention (WY) | Yes |
Diesel (WY) | No |
Dispatch Fee | No |
Driver Deposit (WY) | No |
Driver Payment (WY) | Yes |
Driver Rest (WY) | Yes |
Driver Wages Expense | Yes |
Drop & Hook (WY) | Yes |
Drug Test | No |
ELD | No |
ELD Annual Fee | No |
ELD Deposit | No |
ELD Device (Refund) | No |
ELD One Device | No |
ELD One Membership | No |
ELD Relaible | No |
ELD Service Fee (Pinghq) | No |
Employee Appreciation | Yes |
Escrow | No |
Extra Miles | Yes |
Extra Miles (WY) | Yes |
Extra Stop | Yes |
Extra Work (WY) | Yes |
Fines | No |
Fines & Citations | No |
Flat Rate | Yes |
Freight Claims | No |
Fuel | No |
Fuel Discount | No |
GPS | No |
Garnishment | No |
Heavy Duty Tax | No |
IFTA | No |
IRP | No |
Insurance | No |
Insurance Claim | No |
Insurance Down Payment | No |
Insurance Fee | No |
Insurance deductible | No |
Interest | No |
KY Permit | No |
Landstar Fee | No |
Late Fee | No |
Layover (WY) | Yes |
Lease | No |
Leased Tablet for Samsara | No |
Licenses Permits & Fees | No |
Load Cancellation Fee | Yes |
Load Claim | No |
Load/Unload (WY) | Yes |
Loan | No |
Lumper (no receipt) | No |
Medical Insurance | No |
Merchandise | No |
Mileage Tax Fee | No |
Miscellaneous Road Expense | No |
NM Permit | No |
NY Permit/Tax | No |
No Body Loss | No |
OR Permit | No |
Occ/Acc | No |
Occupational Insurance | No |
Orientation deductions | No |
Other Advance | No |
Other Charges | No |
Other Trip Expense (WY) | No |
Other Trip Expenses | No |
Overpaid | No |
Overpaid (WY) | No |
PD Insurance | No |
PSP | No |
Parking | No |
Phys Dam & 2290 Fee | No |
Physical Damage | No |
Physical Liability | No |
Prepass | No |
Registration | No |
Reimbursement | No |
Repair | No |
Repair (WY) | No |
Repair Maintenance & Oil | No |
Road & Fuel Tax | No |
Sacramento Crossdock & Warehousing | No |
Sacramento Truck & Trailer Repair | No |
Safe Truckland Service | No |
Safe Truckland Service (Expenses) | No |
Samsara Service | No |
Scale (WY) | No |
Scale Fees | No |
Security Deposit | No |
Service | No |
Service Fee | No |
Shop Repairs | No |
T-Check | No |
T-Check Fee | No |
TBA Membership Fees | No |
TCH (WY) | No |
TCH Check (TCS) | No |
TCH Fee (WY) | No |
TCH-MoneyCode | No |
TCH-MoneyCodeFee | No |
TVC | No |
Tires | No |
Toll | No |
Toll (WY) | No |
Towing | No |
Trailer Maintenance | No |
Trailer Payment | No |
Trailer Rent | No |
Trailer Repair | No |
Trailer Wash | No |
Transition Advance | No |
Travel Advance | No |
TriPac Advance | No |
TriPac Fee | No |
Truck Payment | No |
Truck Rent | No |
Truck Wash | No |
Truck Wash (WY) | No |
UCR | No |
UTBA | No |
Underpaid | No |
Underpaid (WY) | No |
Violation (inspection) | No |
Vision | No |
WY Fuel deduction | No |
Warehouse | No |
Washouts | No |
Local | Yes |
Random | No |
Orientation | Yes |
Fuel Surcharge | Yes |
Planned EB | No |
Unplanned EB | No |
Shortfall Deficit | No |
CDT | No |
Orientation | Yes |
Ride Along | Yes |
PTO | Yes |
Holiday Pay | Yes |
Yard Audit | No |
Missed Pay | Yes |
DCO | No |
Shortfall Overage | No |
Overpayment | No |
Flight ticket | No |
Taxi | No |
Permit | No |
Tools & equipment | No |
Printing and copying | No |
Vacation | Yes |
Insurance Premium | No |
Reporting Behavior
All 2026 statement reports use the updated gross logic
Gross pay totals are consistent across drivers and pay periods
No tenant-level toggle exists for this behavior
This ensures all 2026 data is comparable and compliant with standardized reporting.
FAQ
Does this change affect past statements?
No. Statements dated before January 1, 2026 continue using the legacy calculation.
Can I customize which categories count toward gross pay?
No. Gross inclusion is hard-coded by category and applies to all tenants.
Why doesn’t reimbursement count toward gross pay?
Reimbursements are not earnings. Excluding them prevents inflated gross totals and improves payroll accuracy.
Will this impact net pay?
No. This change affects gross pay only. Net pay calculations remain unchanged.